Capability directory
Everything GSMS does — and what's still coming.
Eight connected areas working on the same records. Every capability is labelled honestly: available means a school can use it in GSMS today.
01
Student and Family Management
Admissions, enrolment, the student record, guardian relationships and the student lifecycle — one record per learner.
Read the deep diveOnline admissions enquiries
A public enquiry form per school, switched on by the school.
Status: Available. In GSMS: Admissions
Admissions pipeline and offers
Your own stages, application documents, offers with conditions and expiry.
Status: Available. In GSMS: Admissions
Student 360° record
Profile, enrolment, class, attendance, results, fees and documents linked to one learner.
Status: Available. In GSMS: Students
Student and staff IDs
IDs unique to each school, in a format the school chooses, with random numbers and a check letter. A learner keeps theirs across classes and campuses.
Status: Available. In GSMS: Students
Families and guardians
Sibling families, guardian relationships, custody and portal access levels, consents.
Status: Available. In GSMS: Guardians
Enrolment history
Class and campus changes kept with effective dates.
Status: Available. In GSMS: Student record
Lifecycle status changes
Controlled transitions (enrolled, suspended, transferred, graduated, withdrawn) with approvals and history.
Status: Available. In GSMS: Student record
02
Academic Administration
Classes, subjects, timetables, assessments, results and academic reporting with a proper approval trail.
Read the deep diveSchool structure
Academic years, terms, year groups, classes and campuses.
Status: Available. In GSMS: School structure
Curriculum and subject offerings
Frameworks, subjects, schemes of work and subjects offered per class.
Status: Available. In GSMS: Curriculum
Timetable with clash checks
Periods, rooms and lessons; teachers are emailed when a lesson of theirs changes.
Status: Available. In GSMS: Timetable
Assessments and mark entry
Assessment definitions and weightings; teachers enter marks.
Status: Available. In GSMS: Assessments
Five-stage results trail
Draft → moderated → approved → published → locked; formal corrections afterwards.
Status: Available. In GSMS: Results
Report cards and transcripts
Built from published results, with a verification code and QR code.
Status: Available. In GSMS: Student portal
Homework and assignments
Set work, collect submissions, give feedback and marks, approve extensions.
Status: Available. In GSMS: Assignments
Examination timetable and results queries
Exam sessions, venues and candidate information; students can query a published result.
Status: Available. In GSMS: Examinations
Online tests
Question banks and timed tests with server-enforced deadlines.
Status: Available. In GSMS: Online tests
Programmes, modules and credits
For colleges: programme catalogue, module registration with prerequisites, credits and progression.
Status: Available. In GSMS: Programmes
03
Attendance and Engagement
Registers, attendance patterns and the follow-up that matters — without labelling learners by a number.
Read the deep diveDaily and lesson registers
Present, absent, late or excused, on a phone or laptop.
Status: Available. In GSMS: Daily register
Attendance pattern alerts
Repeated absence and low attendance flagged to leaders.
Status: Available. In GSMS: Alerts
Absence explanations
Parents explain an absence with a supporting document; staff review it.
Status: Available. In GSMS: Attendance
Behaviour and pastoral notes
Incidents, actions and escalation, with pastoral access controls.
Status: Available. In GSMS: Behaviour
Activities and incident reports
Photos of the school day; every incident is sent to the child's parents straight away.
Status: Available. In GSMS: Activities & incidents
Clubs, societies and events
Activities students can join, with waiting lists and parental consent where needed.
Status: Available. In GSMS: Clubs & events
04
Finance and Fees
Fee structures, billing, payments and balances — nothing marked paid until the payment provider confirms it.
Read the deep diveFee structures and invoices
Fees per year group and term, line items and discounts.
Status: Available. In GSMS: Fees & billing
Online payments
Each school connects its own Paystack or Stripe account; balances move on signed confirmation.
Status: Available. In GSMS: Fees & billing
Part payments and balances
Payment allocation, outstanding balances by class and campus.
Status: Available. In GSMS: Finance
Verifiable fee statements
Statements printed by the school or by parents carry a verification code and QR code.
Status: Available. In GSMS: Fees / parent portal
Finance reports
Billed, paid and outstanding, with exports.
Status: Available. In GSMS: Finance
Payment checks and refunds
Cash and bank payments are confirmed by someone other than the person who recorded them, and refunds need a second person to approve.
Status: Available. In GSMS: Payment checks
05
People and Workforce
Staff records, roles and responsibilities, leave and cover — with HR details kept to HR.
Read the deep diveStaff records and assignments
Who works where, in which role, from when.
Status: Available. In GSMS: Staff
Roles, permissions and scope
Access follows each person's roles and where they apply. Teachers see the learners they teach, sensitive access needs a second person to approve, and every change is recorded.
Status: Available. In GSMS: Roles & access
Temporary, acting and cover roles
Give a role until a date, or let a colleague cover while you are away. It ends by itself.
Status: Available. In GSMS: Roles & access
Access reviews
Confirm or remove each person's access on a schedule, with nobody reviewing their own.
Status: Available. In GSMS: Roles & access
Leave and cover
Leave requests, approvals and lessons needing cover.
Status: Available. In GSMS: Leave
Qualifications, training and reviews
Kept on the staff record with HR-only details restricted.
Status: Available. In GSMS: Staff record
06
Communication and Portals
Messages that reach every family, and portals that show each person only what they are entitled to see.
Read the deep diveEmail and SMS
Announcements and templates, delivery reports and automatic retries.
Status: Available. In GSMS: Communications
Event messages
Published results, invoices and attendance alerts can trigger messages.
Status: Available. In GSMS: Communications
Parent portal
Attendance, results, fees, timetable, activities and incident reports for each child.
Status: Available. In GSMS: Parent portal
Student portal
Sign in with a student ID: timetable, lessons, assignments, results, report cards and more.
Status: Available. In GSMS: Student portal
Notification centre
In-portal notices with read and unread states and preferences.
Status: Available. In GSMS: Student portal
07
School Operations
Transport, boarding, library, assets and facilities — the operational side of the school in the same system.
Read the deep diveTransport
Routes, stops, vehicles, learner assignments and transport incidents.
Status: Available. In GSMS: Transport
Boarding
Houses, rooms, bed allocations and boarder leave.
Status: Available. In GSMS: Boarding
Library
Catalogue, copies, loans, reservations and overdue notices.
Status: Available. In GSMS: Library
Asset register
Assets, transfers between campuses, maintenance and approved disposals.
Status: Available. In GSMS: Asset register
Facility booking
Rooms, labs and equipment booked through an approval workflow.
Status: Available. In GSMS: Facilities
Medical and allergies
Emergency information for first-aiders; full records for the school nurse.
Status: Available. In GSMS: Medical
Requests routed to the right team
Maintenance, IT, complaints, accessibility and counselling requests go to the people who handle them, with targets, escalation and one task list for staff.
Status: Available. In GSMS: Tasks / Workflows
Visitor log
Sign visitors in and out, tell their host, and check who may collect a learner.
Status: Available. In GSMS: Visitors
08
Reporting and Intelligence
Governed reports, trends and exceptions — built from the records staff already keep, with people making the decisions.
Read the deep diveDashboards
Role-based dashboards for owners, leaders and staff.
Status: Available. In GSMS: Dashboard / Analytics
Reports and trends
Attendance, scores, behaviour and fees by year group, class, month or learner.
Status: Available. In GSMS: Reports & trends
Documents and retention
Private storage, classification-based access, retention rules and legal holds.
Status: Available. In GSMS: Documents
Audit trails
Sensitive changes, document access and safeguarding reads are recorded.
Status: Available. In GSMS: Platform-wide
AI assistant for staff (add-on)
Answers that respect each person's access; review-only recommendations; every request recorded.
Status: Available. In GSMS: AI assistant
Study assistant for learners (add-on)
Deadline planning and portal help for secondary and college learners, within a daily limit.
Status: Available. In GSMS: Student portal
See the capabilities your institution needs.
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