Houses and rooms
Boarding houses, rooms and bed allocations with overlap checks enforced by the database.
Boarding schools
Every boarder accounted for — in class, in the house and on leave.
Boarding schools carry responsibility around the clock. GSMS keeps houses, rooms, bed allocations and boarder leave alongside the academic and welfare record.
What matters most
Built around how boarding schools work.
Leave and returns
Boarder leave with expected and actual return times; overdue returns are flagged.
Care and incidents
Medical information for first-aiders and incident reports sent to parents immediately.
Residence requests
Maintenance and room issues reported through the student self-service centre.
Typical configuration
What institutions like yours usually switch on.
Capabilities are enabled per institution during onboarding — you choose what fits, and can change it later.
- Boarding houses, rooms and beds
- Boarder leave with overdue alerts
- Incident reports to parents
- Medical and allergy information
- Residence maintenance requests
- Parent portal and messages
Portals for learners and families
Boarders see their house and room details; parents see leave and welfare notices for their own child.
The same everywhere
- One record per learner
- Information is entered once and reused wherever it is allowed — no re-typing between offices.
- Role, permission and scope
- Everyone sees only what their responsibilities and assigned school or campus require.
- A traceable history
- Results, payments, documents and sensitive records keep an audit trail of who changed what.
- Data protection by design
- Children's data is handled with care: consent for photos, restricted welfare records, verifiable documents.
Other institutions
GSMS also works for…
See GSMS set up for boarding schools.
Discover how GSMS can help your institution connect its people, processes and information.